A4400.00 Personnel Records

Operating Standard

Type: Administrative
Responsible: CHRO; Executive Director, Human Resources
Related Policies: B3001, B3003, B3004, A4000, A4100, A4200, A4300, A4400
Linked Operating Standards: 
Related Laws: Title IV, Title VII, FLSA
Related External Standards: None
HLC Criterion: 1C1C The institution provides opportunities for civic engagement in a diverse, multicultural society and globally connected world, as appropriate within its mission and for the constituencies it serves., 2A2A The institution establishes and follows policies and processes to ensure fair and ethical behavior on the part of its governing board, administration, faculty and staff., 5B5B The institution’s resource base supports its educational offerings and its plans for maintaining and strengthening their quality in the future.

 

Statement

All employees shall have the right, upon request to Human Resources, to review the contents of his/her own personnel file.  Such review shall be available by appointment during normal office business hours.  The file will be available for review within seven (7) days of the request.  No employee shall remove any material from a personnel file; however, an employee shall have the right to a copy of the material available under this section at a cost of 0.10 per page and to have the copies made by College Human Resource personnel.  A designated representative of the Board must be present when the employee examines his/her file.  Confidential material, such as recommendations or evaluations from previous employers or colleges or universities attended shall not be deemed to be a part of the employee personnel file described in this section.  An employee shall be afforded an opportunity to have inserted in his/her file a written response or explanation to any material in said personnel file.

 

Revised:  July 2016

 

Change LogGovernance Unit: Human Resources Council 
DateDescription of Change