Operating Standard
Type: Administrative
Responsible: CHRO; Executive Director, Human Resources
Related Policies: B3001, B3003, B3004, A4000, A4100, A4200, A4300, A4400
Linked Operating Standards:
Related Laws: Title IV, Title VII, FLSA
Related External Standards: None
HLC Criterion: 1C1C The institution provides opportunities for civic engagement in a diverse, multicultural society and globally connected world, as appropriate within its mission and for the constituencies it serves., 2A2A The institution establishes and follows policies and processes to ensure fair and ethical behavior on the part of its governing board, administration, faculty and staff., 5B5B The institution’s resource base supports its educational offerings and its plans for maintaining and strengthening their quality in the future.
Statement
PAY PERIOD
Personnel shall be paid twice a month, on the fifteenth (15th) day of the month and on the last working day of the month. If the fifteenth (15th) day of the month falls on a non-working day, personnel shall be paid on the working day that immediately precedes the fifteenth. (Exception: All December payroll will be made on the fifteenth.)
PAYROLL DEDUCTIONS
Provided insurance companies, agents, and/or employees meet the guidelines as specified below, additional insurance may be purchased by employees, and premiums may be paid by payroll deductions. The entire premium must be paid by the employee.
- Insurance not a part of the College’s fringe benefit package will be allowed under this policy (i.e., life, dental, accident, disability, and cancer)
- The company must maintain an agent who is readily accessible to service College participants for whose benefit the company holds insurance.
- The company may lose its privilege of participation for any failure to meet College requirements.
- Each company participating under these provisions must designate one agent to serve as the company’s representative with the College and the employees and keep the name, address, and telephone number of that agent updated in the office of the Payroll Specialist at Shawnee Community College. The representative must provide proof of company representation and be licensed to sell the type of insurance in force with College employees.
- Any participating company(s) must be authorized by the Director of Insurance of the State of Illinois to issue the type of insurance contracts which he sells, under these provisions, to College employees.
- The insurance company must be willing to accept the College transmittal each month as the evidence upon which their account will be paid by the College.
- All requests to initiate or terminate payroll deductions must be presented to the Payroll Specialist by the employee making the request. Such authorization by the employee must state the beginning and/or ending dates of the deduction and the amount to be deducted.
Revised: July 2016
| Change Log | Governance Unit: Human Resources Council |
| Date | Description of Change |