Occupational Therapy Assistant (OTA)Academic Fieldwork Coordinator

Shawnee Community College


The Academic Fieldwork Coordinator identifies clinical fieldwork sites, initiates agreements, and places students on Level I and II Fieldwork placements that develop professional competencies in a safe care environment. As a faculty member, the Academic Fieldwork Coordinator facilitates meaningful learning of the course competencies in the curriculum and proactively supports all facets of the learning environment. The Academic Fieldwork Coordinator provides education through learning-centered instruction that will enable graduates to fulfill the evolving needs of the marketplace. The Academic Fieldwork Coordinator encourages a culture of learning that values mutual responsibility and respect, life-long learning, and ethics as well as personal and professional development. Academic Fieldwork Coordinator will engage in the professional work to advance the College’s mission by participating in institutional advancement, professional development, and community service in the pursuit of excellence


  • Occupational therapist or occupational therapy assistant.
  • Current, valid license as a registered OT or OTA in Illinois
  • Two years of clinical practice experience as an occupational therapist or assistant.
  • Minimum baccalaureate degree awarded by an institution accredited by a USDE-recognized institutional accrediting body.


  • Masters or Doctorate in Occupational Therapy



  1. Create and sustain a supportive College culture that engages employees, recognizes diversity, ensures equity, promotes inclusion and creates a sense of belonging by fostering an environment of teamwork, accountability, communication, and vision.
  2. Collaborate with the Program Director in accreditation and approval through a thorough understanding of ACOTE regulations and standards.
  3. Contribute to accreditation/certification requirements including reports, self-studies, and campus visits by accrediting/approval agencies.
  4. Build partnerships to coordinate and maintain placement sites for clinical or experiential learning for students as required by accreditation/approval.


  1. Serve as a full-time core OTA faculty member with sufficient release time to ensure the needs of the fieldwork program are being met.
  2. Develop an OTA schedule with the OTA Program Coordinator and Dean
  3. Maintain communication with the Dean, OTA Program Director, faculty, students, clinical agencies, and ACOTE as appropriate.
  4. Develop, redesign, and evaluate curricula to maintain a current and relevant program.
  5. Assist in the coordination of two advisory board meetings annually, gathering feedback from stakeholders to improve curricula and program outcomes.
  6. Collaborate with business, industry, and professional organizations to understand changes in the field and explore future trends.
  7. Maintain fieldwork agreements with clinical partners and document the practice experience of the individual preceptors providing student supervision at clinical sites.
  8. Schedule all fieldwork activities for students and ensure preceptors or supervisors and clinical sites are meeting all requirements of various fieldwork levels.
  9. Evaluate the effectiveness of student supervision during fieldwork.
  10. Collect and maintain accurate records of course syllabi, evaluations, grades, etc.
  11. Determine appropriate textbooks for OTA courses; maintain the master textbook list.
  12. Maintain and order lab equipment as needed, and maintain the inventory list.
  13. Attend meetings, conferences, College-sponsored functions, and other professional activities, as appropriate.
  14. Promote the OTA and SCC Allied Health programs by attending and presenting at recruitment activities at area district high schools and events.
  15. Complete core competency, course, and program assessment and comprehensive program reviews; gather and analyze data including student outcome, enrollment, retention, and completion data to support continuous improvement.
  16. Serve on appropriate committees as assigned.


  1. Teach as necessary in the OTA program.
  2. Engage students in the advising process; meet with advisees face-to-face as often as needed
  3. Use institutional tools to create student plans and maintain documentation for each advisee.
  4. Advise students and direct them to appropriate college resources; evaluate graduation progress and completion.


  1. Ensure compliance with federal and state laws, regulations, and guidelines including grant requirements, ACOTE, ICCB, & HLC reporting.
  2. Ensure institutional and programmatic accreditation requirements are met with curricula development.
  3. Ensure career pathways are aligned with local labor market needs and to transfer institutions’ requirements.
  4. Work through the College’s shared governance process to review and modify policies, procedures, guidelines, and practices to improve performance, maintain compliance, and/or align with widely accepted best practices


  1. Collaborate with the OTA Program Director to develop and maintain a program budget supportive of optimal student outcomes.
  2. Track expenditures related to courses and academic fieldwork.
  3. Assist the OTA Program Director with budget modifications, requisitions, and bid specifications as needed.


  1. Perform other related duties which may be required by the Dean of Allied Health & Nursing (i.e. duties that may not be specifically listed in the class specification or position description, but are generally within the occupational series and responsibility level associated with the employee’s class of work).
  2. Work Monday through Friday, during normal business hours, From August 1 through May 31; must be able to periodically work outside of normal work hours to meet project deadlines, and/or attend meetings designated by the Dean.

 SKILLS & ABILITIES include the following:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to adapt to the needs of the organization and employees.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Proficiency with (or the ability to quickly learn) the College’s Banner/Colleague academic system.
  • Ability to work outside of the normally scheduled work day, when necessary.




Consistently perform duties with concern, courtesy, and respect for all persons in a prompt and timely manner.  Must work cooperatively with students, employees, and community members and be sensitive to issues of student and employee diversity.  Consistently exhibits responsiveness to others in the organization at all levels and responds to requests for assistance from students, staff, and community members in a helpful and timely manner.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Lifting items up to 20 pounds in weight.

Sitting for prolonged periods of time.


Work is primarily in an office/school environment.  Noise levels usually are moderate.

REQUIRED DOCUMENTS:  Cover letter, Resume, Official Transcript(s) and Valid Illinois License as a registered OT or OTA 

SALARY RANGE:  $47,000 – $55,000