Librarian Assistant

| September 13, 2023

Shawnee Community College

SUMMARY

Receives and processes library materials; monitors periodicals; tracks overdue and lost library materials; and assists patrons at the circulation desk.

MINIMUM QUALIFICATIONS

  • Associate degree
  • Proficient computer skills

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

LEADERSHIP

  1. Create and sustain a supportive College culture that engages employees, recognizes diversity, ensures equity, promotes inclusion, and creates a sense of belonging by fostering an environment of teamwork, accountability, communication and vision.
  2. Maintain a positive working relationship with fellow staff and patrons.

ADMINISTRATION/MANAGEMENT

  1. Creates and maintains patron accounts in the Polaris library automation software program.
  2. Assists patrons in locating items and checking out items through the shared online catalog, including items in Shawnee College’s library and those from other libraries in the Illinois Heartland Library System. Participates in ongoing specialized training as needed for circulation activity.
  3. Instruct patrons in the use of online catalogs and basic database searching.
  4. Assists patrons in the use of computer lab and audiovisual equipment.
  5. Monitors library classroom usage.
  6. Answers phones, emails, and processes mail.
  7. Places, receives, and tracks out-of-system interlibrary loan requests, and prepares daily shipments for interlibrary loans. Participates in ongoing specialized training as needed for interlibrary loan activity.
  8. Monitors receipt of periodicals and logs new items into Polaris library automation software program.
  9. Prepares new materials for circulation, including property stamping, security stripping, call number application, and covering.
  10. Assists faculty with reserve item collections.
  11. Assists students with email, printing, and Moodle course management systems.

ACCOUNTABILITY

  1. Maintains office supply inventory and recorders as necessary, using proper requisition protocol.

FISCAL

  1. Monitors a list of overdue or missing items, issues overdue notices and follow-up letters, and tracks delinquent accounts.
  2. Assist the Librarian with the selection of print, non-print, and electronic resources as appropriate for the overall collection to meet learning needs and collection development goals, and monitor subject area collections by working with faculty.

OTHER

  • Perform other related duties which may be required by the Librarian (i.e. duties that may not be specifically listed in the class specification or position description, but are generally within the occupational series and responsibility level associated with the employee’s class of work).

SKILLS & ABILITIES include the following:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.

 SUPERVISORY RESPONSIBILITIES

None

CUSTOMER SERVICE STATEMENT

Consistently performs duties with concern, courtesy, and respect for all persons in a prompt and timely manner.  Must work cooperatively with students, employees, government agencies, and community members and be sensitive to issues of student and employee diversity.  Consistently exhibits responsiveness to others in the organization at all levels and responds to requests for assistance from students, staff, and community members in a helpful and timely manner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Lifting:  Raising objects from a lower to a higher position or moving objects horizontally from position to position.  Lifting items up to 25 pounds in weight.

Sitting for prolonged periods of time.

WORK ENVIRONMENT 

Work is primarily in an office/school environment.  Noise levels usually are moderate.

 SALARY:  $15 per hour

REQUIRED DOCUMENTS:  Cover Letter, Resume, Official Transcript

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Personal Data

Miscellaneous

Education

High School

Certificate (if applicable)

College (if applicable)

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In order to comply with federal laws and assure our affirmative action objectives, we must collect and analyze the information requested below. This information is voluntary and please be ensured that safeguards have been instituted to ensure the information cannot be used as a basis for discrimination during hiring. Your cooperation in supplying this information is greatly appreciated and will not be used for hiring purposes, but for reporting purposes only.

READ CAREFULLY

I certify that all information provided in this employment application is true and complete. I understand that any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date. I authorize and agree to cooperate in a thorough investigation of all statements made herein and other matters relating to my background and qualifications. I understand that any investigation conducted may include a request for employment and educational history, credit reports, consumer reports, investigative consumer reports, driving record, and criminal history. I authorize any person, school, current and former employer, consumer reporting agency, and any other organization or agency to provide information relevant to such investigation and I hereby release all persons and corporations requesting or supplying information pursuant to such investigation from all liability or responsibility to me for doing so. I understand that I have the right to make a written request within a reasonable period of time for complete disclosure of the nature and scope of any investigation. I further authorize any physician or hospital to release any information which may be necessary to determine my ability to perform the job for which I am being considered or any future job in the event that I am hired. I agree to abide by all rules and regulations in effect at the time of my employment or subsequently initiated.

I UNDERSTAND THAT THIS APPLICATION OR SUBSEQUENT EMPLOYMENT DOES NOT CREATE A CONTRACT OF EMPLOYMENT NOR GUARANTEE EMPLOYMENT FOR ANY DEFINITE PERIOD OF TIME. IF EMPLOYED, I UNDERSTAND THAT I HAVE BEEN HIRED AT THE WILL OF THE EMPLOYER AND MY EMPLOYMENT MAY BE TERMINATED AT ANY TIME, WITH OR WITHOUT CAUSE AND WITH OR WITHOUT NOTICE.

I have read, and understand, and by my signature consent to these statements.

Shawnee Community College is an Equal Opportunity/Affirmative Action Employer.