Procedure
Type: Board
Responsible: President
Related Policies:
B2000 Unity of Control
B4000 (Section 1) Governance Commitment
B4000 (Section 3) Board Authority & Responsibility
B4001 (Section 7) Installation of Trustees
B4002 (Sections 1-4, Sections 8&9) Board Leadership & Organization
Linked Procedures: None
Related Laws: 110 ILCS 805
Related Standards: None
HLC Criterion: 2C2C The governing board of the institution is autonomous to make decisions in the best interest of the institution in compliance with board policies and to ensure the institution’s integrity., 5A5A Through its administrative structures and collaborative processes, the institution’s leadership demonstrates that it is effective and enables the institution to fulfill its mission., 5B5B The institution’s resource base supports its educational offerings and its plans for maintaining and strengthening their quality in the future., 5C5C
The institution engages in systematic and integrated planning and improvement.
Statement
Following each election and canvass, the new board shall hold its organizational meeting on or before the 28th day after the election (110 ILCS 805/3-8). Within five working days after the convening of the newly elected board or the new board as provided in Section 3-8 of the Act, the chair of the board of trustees shall certify in writing to the ICCB that the board of trustees has been organized. The certification shall include the name of the chair, vice chair, and the secretary and state the time and place of regular meetings. If the board, by resolution, establishes a policy for the terms of office to be one year, instead of the normal two years, or provides for the election of officers for the remaining one year, a copy of this resolution shall also accompany the certification (Administrative Rules of the Illinois Community College Board, Section 1501.202).
These procedures are designed to ensure Board organization.
- Student Trustee: Student members shall serve a term of one year beginning on April 15 of each year, except that the student member initially selected shall serve a term beginning on the date of selection and expiring on the next succeeding June 30.
- All Trustees: All Trustees will complete an Acceptance of Office and an Affidavit of Eligibility.
The process for Board Organization include:
- Resolution to Accept the Consolidated Election Results
A certified copy of the election results is received from the Pulaski County Clerk
and Recorder.
A declaration of election results is red by the Board Secretary. - Adjournment of the previously elected Board (Sine Die)
The term of the new Board commences after the old Board adjourns Sine Dine (e.g., final adjournment without expectation of future action). - Call to order of the newly elected board
- Board Organization
- Appointment of a Temporary Officer
Each officer shall hold his/her position until Board again reorganizes. This language provides the opportunity for Trustee(s) to serve as temporary officers until the Board elects new officers. - Administering Oath of Office and Seating of Newly Elected Trustees
The Temporary Secretary administers the Oath of Office.
The Board reorganizes. - Election of Board Officers
Office of the Chairperson
Office of the Vice Chairperson
Office of the Secretary - Consideration of Appointment of Board Delegates
Liaison to Professional Associations
Liaison to Saints Foundation - Consideration of Appointment of Board Committees
Board Finance Committee
Ad Hoc Board Committee(s) - Adopt Resolution to Confirm the Schedule of Regular Board Meetings
- Adopt Resolution to Accept the Rules, Regulations, & Action of Prior Boards
- Declaration on Discharge of Duties (Board Resolution)
- Adopt Ceremonial Resolution Honoring Exiting Trustee(s)
Change Log
| Date of Change | Description of Change | Governance Unit |
| 06-15-23 | Added Procedure | Board of Trustees |