Administrative Assistant

ASSOCIATE OF APPLIED SCIENCE

The program  prepares students for employment as an administrative assistant capable of taking dictation, transcribing, keying documents, handling appointments, screening office visitors, composing correspondence, making decisions, preparing reports/presentations, setting up and conducting meetings, and assisting in the employment process.  This person should be able to serve as the employer or executive’s voice and handle many tasks without a lot of direction.

Hattie Adkinson                  618 634-3238

hattiea@shawneecc.edu

Phyllis Sander, Chairperson   618 634-3334

phylliss@shawneecc.edu

 

 

Courses                                                       Credit Hours

FIRST YEAR

BUS 214 Business Law I                                       3

COM 111 Business Computer Systems                 4

ENG 124 Technical Communications I                   3

or ENG 111 English Composition                       3

IMS 115 Proofreading                                           1

IMS 120 Records / Information Management          3

IMS 122 Document Formatting                               3

SEM 111 College Orientation                                 1

INT 111 Career Development                                 1

First Semester Total Hours                                  19

 

ENG 121 Technical Communications II                   3

or ENG 112 English Composition                        3

IMS 117 Telephone Communication                       1

IMS 223 Document Production                              3

IMS 227 Office Information Processing I                3

MAT 110 General Education Mathematics              4

or MAT 121 Technical Mathematics                    3

SPC 111 Speech                                                    3

 or SPC 210 Interpersonal Communications         3

Second Semester Total Hours                            17/16

 

SECOND YEAR

ACC 111 Financial Accounting                               4

or BUS 124 Bookkeeping                                   3

COM  168 Introduction to Desktop Publishing        1

IMS 123 Speedwriting I                                          3

IMS 125 Business Machines                                   3

IMS 127 Voice Dictation                                        1

IMS 128 Office Information Processing II               3

First Semester Total Hours                                  19

 

BUS 125 Business Environmental Procedures           2

BUS 128 Introduction to Management                      3

COM 281 Microsoft Excel                                       2

IMS 226 Administrative Support Procedures            4

PSY 211 Intro to Psychology                                   3

or PSY 224  Practical Psychology                        3

IMS 192  Administrative Assistant Internship           2

Second Semester Total Hours                               16

IMS 115 Proofreading

Provides students instruction to improve proofreading and editing skills to detect errors and revise for clarity.

 

IMS 117 Telephone Communication

Dual focus on technology and personal communications skills to aid student who comes in contact with customers & clients.

 

IMS 120 Records/Information Management

Fundamentals in alphabetic, numeric, geographic, and subject filing are reviewed in this course.  ARMA-comparable indexing rules are applied in manual and microcomputer applications. 

 

IMS 122 Document Formatting

Emphasis on straight copy and timed production work.  Included in this course are letters, tables, memos, forms, and reports. 

 

IMS 123 Speedwriting I

A complete course in Speedwriting theory.  Brief forms, phrasing and vocabulary building are emphasized.

 

IMS 125 Business Machines

Teaches the use of the electronic calculator through the solving of business math calculations.  Students also use the 10-keypad on the micro-computer for numeric data entry. 

 

IMS 127 Voice Dictation

Using voice recognition software and the micro-computer, the student will be able to compose e-mail messages, create reports, draft letters, edit proposals by speaking.

 

IMS 128 Machine Transcription

Computer transcription of pre-recorded data from transcription machine into mailable document form. 

 

IMS 192 Administrative Assistant Internship

Provide employment experience. Each student is required to complete 150 contact hours at an approved worksite.

 

IMS 223 Document Production

A continuation of Document Formatting with emphasis on speed development and timed production work. 

 

IMS 227 Office Information Processing I

Introduces concepts, vocabulary, hardware, software, and career information which directly relates to Information Processing. 

 

IMS 236 Office Information Processing II

Emphasis on advanced features of software application packages and the introduction of additional information processing software packages.