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Job Title: Admissions, Recruitment, Advising Specialist

Department: Student Success & Services

Reports To: Vice President of Student Success & Services

FLSA Status: Exempt - Administrative


Support the overall functions of the SCC Admissions, Recruitment, and Advising Office. Responsible for the marketing, advising, and admitting efforts for SCC programs. Services include but are not limited to enrollment, new student recruitment, community outreach, public information, recruiting strategies, program specific promotional events, and activities in support of overall student success.

Essential Duties and Responsibilities include the following, but other duties may be assigned:

  • Maintain a high visibility in SCC's communities by arranging, providing, and coordinating presentations to local civic organizations, church groups, local agencies, district businesses and district high schools.

  • Represent the college to prospective students by presenting information about SCC's educational programs and services.

  • Participate in intrusive enrollment management activities, including utilizing tracking system to show return.

  • Assist students and prospective students in the selection of a curriculum fitted to their needs, interests, and capacity.

  • Advises and counsels students for fall, spring, and summer semester course selections.

  • Advises students on academic plans and goals throughout their SCC career.

  • Participates in orientations, open houses, and other recruitment/retention activities.

  • Serve as staff liaison to internal constituents.

  • Monitor the appearance of college literature displayed at SCC district high schools and SCC Extension Centers.

  • Conduct testing for dual credit enrollment at SCC district high schools.

  • Complete all required registration forms for dual credit for SCC district high schools.

  • Obtain a list including name and class rank of juniors and seniors from SCC district high schools.

  • Maintain an up-to-date system detailing the education and career plans for each senior attending an SCC district high school.

  • Schedule appointments with each senior (during their non-essential period) to discuss future academic and career plans.

  • Make evening and weekend visits to meet with the top academic students and his/her parents.

  • Be able to communicate statistical facts regarding the college to prospective students including, but not limited to, semester and annual enrollment figures, average class size, average age of students, number of full- and part-time faculty, cost of attendance, number of students attending from each high school, etc.

  • Be familiar with the admission and registration processes for all students.

  • Work and coordinate with other SCC personnel and student ambassadors to ensure continuity of recruitment efforts.

  • Be knowledgeable of the College's curricula and maintain a working knowledge of the academic and vocational degrees/certificates and support services available to students.

  • Remain up to date on the curriculum requirements of other colleges and universities to which the majority of the college's students will be transferring.

  • Serve as an evening and/or weekend advisor during peak enrollment periods.

  • Work with the Recruitment and Retention Committee to develop new recruitment and retention ideas.

  • Work to protect the confidentiality of student records in accordance with the Family Education Rights and Privacy Act (FERPA).

  • Participate in the Shawnee Experience planning and program for high school seniors.

  • Represent the college in local and state organizations and meetings, and maintain contacts with outside agencies as appropriate.

  • Conduct degree audits to insure all graduation requirements have been met in compliance with college policies.

  • Be prepared to respond to any admissions needs at any SCC district high school, SCC Extension Center, and/or SCC district business.

  • Appropriate and maintained professional office attire as approved by SCC administration is required.

  • Maintain up-to-date skill sets for the college’s ERP (Enterprise Resource Planning) system.

  • Participates in office staff development, workshops, programs, and administrative functions; attends meetings.

  • Receives and gives referrals to and from faculty for student's major considerations, academic issues, or personal concerns.

  • Follow college policies and procedures.

  • Meet college attendance standards and adhere to a flexible work schedule with regular and punctual attendance.

  • Perform other related duties which may be required by the Vice President of Student Success and Services. (Related duties as required are duties that may not be specifically listed in the class specification or position description, but that are within the general occupational series and responsibility level typically associated with the employee's class of work).

Supervisory Responsibilities:
Assist with the training and supervision of student workers and student ambassadors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educations and/or Experience:
Bachelor's Degree in Student Affairs or related discipline. Preferred: Master’s degree in Student Affairs or related discipline.

Knowledge, Skills and Abilities:
  • Ability to communicate in written or oral form.

  • Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

  • Ability to identify student needs for support services in order to make appropriate referrals.

  • Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

  • Ability to represent SCC in a friendly, courteous, and professional manner.

  • Ability to maintain confidentiality.

Language Skills:
Minimum mathematical ability associated with this job:
  • Ability to add, subtract, multiply, and divide all units of measure.

  • Compute percentages

Certificates, Licenses, Registrations:
Valid driver's license.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Driving: Employee is required to operate a vehicle in all weather conditions, observing speed limits, highway signage, and anticipating emergency conditions.

Talking: Expressing or exchanging ideas by means of the spoken word. Talking is required in activities in which the employee must convey detailed or important spoken instructions to other employees accurately.

Hearing: Hearing with or without correction is required to receive detailed information through oral communication.

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Lifting items up to 20 pounds in weight.

Work Environment:
Work is primarily in an office/school environment. Noise levels usually are moderate. The employee is not substantially exposed to adverse environmental conditions.

Application Deadline:

Review of applications will begin immediately and continue until the position is filled. If you are selected as a finalist, you will be notified by telephone. No further information concerning the progress of the search will be available until a decision has been reached. At that time, applicants will be informed of the decision by letter.

All applicants must submit all of the credentials below to the Human Resource Office in order for your application to be considered complete.

-- SCC Application Form
-- Letter of Application
-- Resume
-- Official Transcript(s) (sent to SCC directly from college/university)
-- Proof of Certifications (if applicable)
-- 2 Letters of Recommendation


Contact: Submit above listed materials to:
Ms. Emily Forthman, Human Resource Director
Shawnee Community College
8364 Shawnee College Road
Ullin IL 62992

For More Information Contact:
Emily Forthman - Human Resource Director
at 1-800-481-2242 ext. 3223 or e-mail

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Shawnee Community College • 8364 Shawnee College Road • Ullin, IL 62992 • (618) 634-3200
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